--- title: "Training records: what is the main purpose of training records?" description: "Trainings records: well-trained employees perform better and commit to their employer. See how Bizzmine helps with Training Record Management." image: https://old2.bizzmine.com/hubfs/Training_Skills_MalaikaJustine-1.png --- * ![Search-icon](https://old2.bizzmine.com/hubfs/Header%20Megamenu%20Img/Search-icon.svg) * [![Bizzmine_Logo](https://old2.bizzmine.com/hubfs/Header%20Megamenu%20Img/Bizzmine_Logo.svg "Bizzmine_Logo")](https://bizzmine.com?hsLang=en) [![Bizzmine_Logo](https://old2.bizzmine.com/hubfs/Header%20Megamenu%20Img/Bizzmine_Logo.svg) ](https://old2.bizzmine.com/?hsLang=en) * ![Search-icon](https://old2.bizzmine.com/hubfs/Header%20Megamenu%20Img/Search-icon.svg) * [Get a demo ](https://old2.bizzmine.com/request-demo?hsLang=en) en ###### [BIZZMINE PER USER](https://old2.bizzmine.com/request-demo?hsLang=en) [ ###### Quality Manager Lorem Ipsum Dolor sit met, lorem isum ](https://old2.bizzmine.com/en/customer-experiences/barsan?hsLang=en) ###### Safety Manager Lorem Ipsum Dolor sit met, lorem isum ###### IT Manager Lorem Ipsum Dolor sit met, lorem isum ###### End User Lorem Ipsum Dolor sit met, lorem isum ###### [SATISFIED CUSTOMERS](https://old2.bizzmine.com/request-demo?hsLang=en) ###### Staxs How compliance is ensured with BizzMine ###### Beaulieu BizzMine, the QHSE backbone ###### H.Essers BizzMine eQMS, a very intuitive tool ###### Carbogen AMCIS Lorem Ipsum Dolor sit met, lorem isum ###### Limagrain Lorem Ipsum Dolor sit met, lorem isum ###### Discover all stories Lorem Ipsum Dolor sit met, lorem isum ###### SPREADING THE QUALITYOF SECTOR LOREM IPSUM Lorem ipsum dolor sit amet, lorem veluta modemu sit meta lore quality management Dolor sit met, science lorem sector minus LEARN MORE > ###### [Bizzmine QHSE](https://old2.bizzmine.com/solutions/digital-qms?hsLang=en) QHSE software for mid-market to enterprise, strong in regulated industries like pharma, logistics, chemicals, food... [ ###### CAPA Management Continuously improve the efficiency of your QMS ](https://old2.bizzmine.com/en/solutions/capa-management?hsLang=en) [ ###### Document Control Easy version control and document distribution ](https://old2.bizzmine.com/en/solutions/document-control?hsLang=en) [ ###### Complaints Control customer and supplier complaints ](https://old2.bizzmine.com/en/solutions/complaint-management?hsLang=en) [ ###### Training Management Control all training and competency data ](https://old2.bizzmine.com/en/solutions/training-management?hsLang=en) [ ###### Audit Management Organise and track internal and external audits ](https://old2.bizzmine.com/en/solutions/audit-management?hsLang=en) [ ###### Risk Management Inventory and assess the risks in your organisation ](https://old2.bizzmine.com/en/solutions/risk-management-software?hsLang=en) [ ###### Accidents & Incidents Track, report, and analyze workplace incidents ](https://old2.bizzmine.com/en/solutions/accidents-and-incidents?hsLang=en) [ ###### Work Permits Streamline and control work permit processes ](https://old2.bizzmine.com/en/solutions/work-permits?hsLang=en) [ ###### Hazardous Substances Manage chemical SDS and compliance ](https://old2.bizzmine.com/en/solutions/sds-management-software?hsLang=en) [ ###### Inspections Centralise all safety and environmental inspections ](https://old2.bizzmine.com/en/solutions/inspections?hsLang=en) [ ###### Meeting Management Record and manage your meetings with ease ](https://old2.bizzmine.com/solutions/meeting-management?hsLang=en) [ ###### ISO Compliance Structured governance and continuous compliance ](https://old2.bizzmine.com/iso-compliance-software-governance-architecture?hsLang=en) [ See all solutions > ](https://www.bizzmine.com/solutions/digital-qms?hsLang=en#solutions) ###### [Bizzmine VARIO](https://old2.bizzmine.com/solutions/digital-ehs?hsLang=en) HSE Management software for Belgian construction SMEs and public sector [ ###### HSE Solutions Increase the efficiency of your daily HSE management ](https://www.bizzmine.com/solutions/digital-ehs?hsLang=en#solutionsHSE) [ ###### VCA Certification Ensure compliance with safety and health standards ](https://old2.bizzmine.com/certification/vca?hsLang=en) [ See all solutions > ](https://www.bizzmine.com/solutions/digital-ehs?hsLang=en#solutions) ###### [Bizzmine Inception](https://old2.bizzmine.com/en/solutions/inception?hsLang=en) QMS software for SMEs in Care & Cure and AEO [ ###### Learning Management Capture KPIs, monitor them & keep improving ](https://old2.bizzmine.com/en/solutions/inception?hsLang=en) [ ###### Complaints & Reports Define learning content, test knowledge & keep overview ](https://old2.bizzmine.com/en/solutions/inception?hsLang=en) [ ###### Audits & Inspections Manage versions & create workflows, from any device ](https://old2.bizzmine.com/en/solutions/inception?hsLang=en) [ See all solutions > ](https://www.bizzmine.com/en/solutions/inception?hsLang=en#solutions) ###### Webinar recording: Benefits of an integrated QHSE Management System   Discover the advantages where we'll explore how a unified approach can transform your operations.   [ Watch now ](https://resources.bizzmine.com/hse-management-in-bizzmine-qhse?hsLang=en) ![two-happy-businessman-working-laptop (3) (1)](https://old2.bizzmine.com/hs-fs/hubfs/two-happy-businessman-working-laptop%20(3)%20(1).webp?width=2000&name=two-happy-businessman-working-laptop%20(3)%20(1).webp) ###### [INDUSTRIES](https://www.bizzmine.com/en/industry/all-industries?hsLang=en) [ ###### Logistics (GDP) Improve your company’s operational  performance ](https://old2.bizzmine.com/en/industry/qms-gdp-logistics?hsLang=en) [ ###### Pharma (GmP) Organise linked quality processes, according to cGMP requirements ](https://old2.bizzmine.com/en/industry/qms-pharma?hsLang=en) [ ###### Oil and Gas Streamline quality and safety standards ](https://old2.bizzmine.com/en/industry/oil-and-gas?hsLang=en) [ ###### Medical Devices Improve efficiency, compliance and overall product quality ](https://old2.bizzmine.com/en/industry/qms-medical-devices?hsLang=en) [ ###### Food & Beverages Manage quality processes according to FDA, IFS, BRC regulations and ISO 22000  ](https://old2.bizzmine.com/en/industry/qhse-food-and-beverages?hsLang=en) [ ###### Chemicals Streamline safety and quality management with QHSE software ](https://old2.bizzmine.com/en/industry/chemicals?hsLang=en) [ ###### Construction Make safety management efficient with integrated QHSE software ](https://old2.bizzmine.com/industry/construction?hsLang=en) [ ###### Laboratories Improve the quality and safety of your laboratory with eQMS ](https://old2.bizzmine.com/en/industry/qms-laboratories?hsLang=en) [ ###### Care & Cure Improve quality and compliance in healthcare environments ](https://old2.bizzmine.com/en/industry/care-cure?hsLang=en) [ See all industries > ](https://old2.bizzmine.com/en/industry/all-industries?hsLang=en) ###### [CUSTOMER EXPERIENCES](https://old2.bizzmine.com/en/customer-experiences?hsLang=en) [ ###### Beaulieu Bizzmine, the QHSE backbone of Beaulieu ](https://old2.bizzmine.com/en/customer-experiences/bizzmine-the-qhse-backbone-of-beaulieu?hsLang=en) [ ###### H.Essers Bizzmine eQMS, a very intuitive tool for H.Essers ](https://old2.bizzmine.com/en/blog/how-bizzmine-plays-a-crucial-role-in-internal-expension-of-h.essers?hsLang=en) [ ###### CARBOGEN AMCIS Compliance with cGMP is easy with Bizzmine at CARBOGEN AMCIS ](https://old2.bizzmine.com/en/customer-experiences/compliance-with-cgmp-is-easy-with-bizzmine-at-carbogen-amcis?hsLang=en) [ Read all customer stories > ](https://old2.bizzmine.com/en/customer-experiences?hsLang=en) ###### Customer highlight: TotalEnergies   See how TotalEnergies Singapore transformed quality operations with Bizzmine   [ Learn more > ](https://old2.bizzmine.com/en/customer-experiences/total-energies?hsLang=en) ![Bizzmine QHSE Summit Asia-Customer TotalEnergies](https://old2.bizzmine.com/hs-fs/hubfs/Bizzmine%20images/Events/QHSE%20Summit%20Asia%202024/Bizzmine%20QHSE%20Summit%20Asia-Customer%20TotalEnergies.jpeg?width=2000&name=Bizzmine%20QHSE%20Summit%20Asia-Customer%20TotalEnergies.jpeg) ###### [DISCOVER](https://www.bizzmine.com/en/blog?hsLang=en) [ ###### Blog Access a range of expert insights and tools ](https://www.bizzmine.com/en/blog/tag/blog?hsLang=en) [ ###### Video Watch demonstrations and customer success stories ](https://www.bizzmine.com/en/blog/tag/videos?hsLang=en) [ ###### News Stay updated on our news ](https://www.bizzmine.com/en/blog/tag/news?hsLang=en) [ ###### Ebooks Download guides to enhance your QHSE knowledge ](https://www.bizzmine.com/en/blog/tag/ebooks?hsLang=en) [ ###### Events and Webinars Learn more about our upcoming and past events ](https://old2.bizzmine.com/en/blog/events-and-webinars?hsLang=en) [ ###### Customer Stories Read what our customers say ](https://old2.bizzmine.com/en/customer-experiences?hsLang=en) [ Watch Bizzmine's guided tour > ](https://old2.bizzmine.com/guided-tour-bizzmine-qhse-platform?hsLang=en) ![Ebook cover AI in QHSE Management](https://old2.bizzmine.com/hs-fs/hubfs/Scherm%C2%ADafbeelding%202025-06-11%20om%2008.14.06.png?width=2000&name=Scherm%C2%ADafbeelding%202025-06-11%20om%2008.14.06.png) ###### Get the AI Ebook See how AI accelerates your QHSE workflows and boosts decision-making: **minimise errors, maximise efficiency**.    [ Download here > ](https://old2.bizzmine.com/en/blog/ebook-ai-integration-in-qhse?hsLang=en) ###### [ABOUT US](https://www.bizzmine.com/en/about-us/who-we-are?hsLang=en) [ ###### Who we are Discover our mission, vision, and values ](https://old2.bizzmine.com/en/about-us/who-we-are?hsLang=en) [ ###### Work at Bizzmine Join our team and grow your career with us ](https://old2.bizzmine.com/en/about-us/careers?hsLang=en) [ ###### Contact us How can we help you? ](https://old2.bizzmine.com/en/contact-bizzmine?hsLang=en) ###### 🎉 Come celebrate 30 years of Bizzmine with us! Join the community, celebrate 30 Years of Bizzmine with our special magazine.    [ Get the magazine > ](https://old2.bizzmine.com/bizzmine-30-years-celebration?hsLang=en) # Training records: what is the main purpose of training records? [Training Management](https://old2.bizzmine.com/en/blog/tag/training-management) [eQMS](https://old2.bizzmine.com/en/blog/tag/eqms) [Blog](https://old2.bizzmine.com/en/blog/tag/blog) Employee training is extremely valuable, and we all recognise its importance. Well-trained employees have more confidence in their work, perform better, and are more likely to commit to their employer for the long term. With this comes the need to maintain proper [training ](https://old2.bizzmine.com/en/blog/competitive-advantage-through-training-fact-or-fiction?hsLang=en)records and strengthen [training record management](https://old2.bizzmine.com/en/solutions/training-management?hsLang=en). If you think this simply means checking off a person's name and putting a completed assessment in a file, you may be in for a shock. **Proper record-keeping** goes far beyond that. Most of the times it may even require a training record management system.  Let's dive into it! ![Training records to motivate employees at work](https://old2.bizzmine.com/hubfs/Training_Skills_MalaikaJustine-1.png) | **IN THIS ARTICLE** | | --- | | 1. [ Training records: why you should keep records ](https://old2.bizzmine.com/en/blog/why-you-need-to-keep-training-records#heading1) 2. [ What is in it for you to have training records?](https://old2.bizzmine.com/en/blog/why-you-need-to-keep-training-records#heading2) 3. [ This is how to keep training records](https://old2.bizzmine.com/en/blog/why-you-need-to-keep-training-records#heading3) 4. [The main purpose of training records](https://old2.bizzmine.com/en/blog/why-you-need-to-keep-training-records#heading4) | ## Why should training records documentation be kept? “As long as the employees know they’ve completed the training, why do we need to keep all that paperwork?” I hear you saying. Let me preface this by saying there’s always a troublemaker in the crowd. For most companies, the need to retain training documents exists on 2 levels. First, is **regulatory compliance**. It is important to know what your company’s regulatory requirements are. Just like training compliance, an employee record keeping is also a requirement. For example, the U.S. [Occupational Safety and Health](https://www.osha.gov/recordkeeping2014/index.html) regulation requires all employers to report and keep incident information on all work-related injuries and illnesses. In most states, the Department of Labor administers the recordkeeping and reporting system. Employers who comply with this legislation are responsible for the location, storage, and maintenance of these records. This is where a solid training record management systemen could be of great use. Second,** the internal management**. Even if a training record is not needed for [compliance](https://old2.bizzmine.com/en/blog/how-to-say-goodbye-to-regulatory-compliance-headaches?hsLang=en), it is beneficial for any organization to keep track of which employees have received which training. Incentive plans can be based on whether employees have successfully completed internal training. Employees' personal successes are key to not only keeping them up to date on new events in their field but also making them feel like valued members of your organization and achieving [personal success](https://old2.bizzmine.com/en/blog/7-reasons-employees-often-pushback-against-change?hsLang=en).      ##### How to keep control of documents, skills and knowledge in your organization? [ Read more ](https://resources.bizzmine.com/en/recorded-webinar-document-control?hsLang=en) ## But, what’s in it for me to have training records? The simplest way I can put this is that your life will be easier if you commit to keeping training records. And not only accurate, but accessible to key management, employees, and any audit requirements your organization may have. But it's probably easier said than done. Because the question that may arise is how to maintain training records in the workplace. [ A training matrix is an essential tool](https://old2.bizzmine.com/en/blog/how-a-skills-matrix-can-help-you-identify-training-needs?hsLang=en) for your organization these days. Let’s face it, there will always be an audit requirement that you will have to expose your information to at some point in the life of your organization. The rules may be onerous, but **they are there to protect you and your employees.** If your organization must comply with regulatory bodies, the peace of mind you have in complying with obligations is worth more than you might imagine ## How to maintain training records in the workplace? It is a big decision when an organization considers moving to a digital format for records management. The need to move away from paper-based filing for all types of documents is by no means a new idea, but applying it to training records can be. If you are worried about still not being compliant with regulatory requirements, do not be. **A sensible training record management system is compliant anyway.** Partner with a solution provider that offers some essential key areas to consider. An intuitive program keeps track of who has earned what qualifications for employment and what the internal requirements are for their role. The system should be user-friendly and available to those who need this information quickly. There are many uses for organized training records. If training is required by regulation or simply for internal management, a schedule can be easily integrated into your system. This way, your employees are notified that new training is required and can be scheduled for a specific date. So to the question on how to maintain training records in the workplace, you have your answer now. **Your Human Resources department will love you.** It's clear that regulatory and internal management demands will require your attention at some point, whether you like it or not. They are here to stay. Don’t think this has to be a complicated issue. It simply makes good business sense to get yourself a solid employee record keeping system. ## So, what is now the main purpose of training records? 1. [**Regulatory Compliance **](https://old2.bizzmine.com/en/blog/how-to-say-goodbye-to-regulatory-compliance-headaches?hsLang=en)Training records serve as evidence of adherence to regulatory requirements, such as those mandated by organizations like OSHA. Proper record-keeping, or training records management, with a solid training record management system ensures that an organisation is in compliance with legal standards, **protecting both employees and the organisation **from potential legal repercussions. 2. [** Internal Management and Growth**](https://old2.bizzmine.com/en/blog/how-qms-software-can-grow-with-your-organisation?hsLang=en) Training records enable organizations **to track employees' training progress,** achievements, and qualifications. This information can be used for incentive plans, promotions, and internal growth opportunities. It fosters a culture of achievement, loyalty, and personal success among employees, contributing to the overall success of the organization. Why wouldn't you make it yourself easy, by having the right employee training record keeping system in place?   **Would you like to know how Bizzmine's eQMS can help you to keep a clear overview of the training records of your company? **[Book a free demo with one of our consultants.](https://old2.bizzmine.com/en/get-a-demo?hsLang=en) ## You might also be interested in... ## Discover how Bizzmine helps you to simplify your QMS [ Get a demo ](https://old2.bizzmine.com/en/get-a-demo?hsLang=en) ** ```json { "@context" : "https://schema.org", "@type" : "BlogPosting", "author" : { "@type" : "Person", "name" : "Bizzmine", "url" : "https://old2.bizzmine.com/en/blog/author/bizzmine" }, "dateModified" : "2024-12-05T12:49:31.897Z", "datePublished" : "2023-09-12T13:32:00.000Z", "headline" : "Training records: what is the main purpose of training records?", "image" : [ "https://old2.bizzmine.com/hubfs/Training_Skills_MalaikaJustine-1.png" ], "mainEntityOfPage" : { "@id" : "https://old2.bizzmine.com/en/blog/why-you-need-to-keep-training-records", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://old2.bizzmine.com/hubfs/Bizzmine%20%EF%BF%BD%20Visual%20Identity%20Final-01.svg" }, "name" : "Bizzmine" } } ```