--- title: 5 Quick Wins on moving to electronic QMS description: EQMS software has immediate impact on efficiencies within a business. Here are 5 quick wins that businesses can look forward to: image: https://old2.bizzmine.com/hubfs/Blog_5%20quick%20wins%20on%20moving%20to%20eQMS%20software.webp --- * ![Search-icon](https://old2.bizzmine.com/hubfs/Header%20Megamenu%20Img/Search-icon.svg) * [![Bizzmine_Logo](https://old2.bizzmine.com/hubfs/Header%20Megamenu%20Img/Bizzmine_Logo.svg "Bizzmine_Logo")](https://bizzmine.com?hsLang=en) [![Bizzmine_Logo](https://old2.bizzmine.com/hubfs/Header%20Megamenu%20Img/Bizzmine_Logo.svg) ](https://old2.bizzmine.com/?hsLang=en) * ![Search-icon](https://old2.bizzmine.com/hubfs/Header%20Megamenu%20Img/Search-icon.svg) * [Get a demo ](https://old2.bizzmine.com/request-demo?hsLang=en) en ###### [BIZZMINE PER USER](https://old2.bizzmine.com/request-demo?hsLang=en) [ ###### Quality Manager Lorem Ipsum Dolor sit met, lorem isum ](https://old2.bizzmine.com/en/customer-experiences/barsan?hsLang=en) ###### Safety Manager Lorem Ipsum Dolor sit met, lorem isum ###### IT Manager Lorem Ipsum Dolor sit met, lorem isum ###### End User Lorem Ipsum Dolor sit met, lorem isum ###### [SATISFIED CUSTOMERS](https://old2.bizzmine.com/request-demo?hsLang=en) ###### Staxs How compliance is ensured with BizzMine ###### Beaulieu BizzMine, the QHSE backbone ###### H.Essers BizzMine eQMS, a very intuitive tool ###### Carbogen AMCIS Lorem Ipsum Dolor sit met, lorem isum ###### Limagrain Lorem Ipsum Dolor sit met, lorem isum ###### Discover all stories Lorem Ipsum Dolor sit met, lorem isum ###### SPREADING THE QUALITYOF SECTOR LOREM IPSUM Lorem ipsum dolor sit amet, lorem veluta modemu sit meta lore quality management Dolor sit met, science lorem sector minus LEARN MORE > ###### [Bizzmine QHSE](https://old2.bizzmine.com/solutions/digital-qms?hsLang=en) QHSE software for mid-market to enterprise, strong in regulated industries like pharma, logistics, chemicals, food... [ ###### CAPA Management Continuously improve the efficiency of your QMS ](https://old2.bizzmine.com/en/solutions/capa-management?hsLang=en) [ ###### Document Control Easy version control and document distribution ](https://old2.bizzmine.com/en/solutions/document-control?hsLang=en) [ ###### Complaints Control customer and supplier complaints ](https://old2.bizzmine.com/en/solutions/complaint-management?hsLang=en) [ ###### Training Management Control all training and competency data ](https://old2.bizzmine.com/en/solutions/training-management?hsLang=en) [ ###### Audit Management Organise and track internal and external audits ](https://old2.bizzmine.com/en/solutions/audit-management?hsLang=en) [ ###### Risk Management Inventory and assess the risks in your organisation ](https://old2.bizzmine.com/en/solutions/risk-management-software?hsLang=en) [ ###### Accidents & Incidents Track, report, and analyze workplace incidents ](https://old2.bizzmine.com/en/solutions/accidents-and-incidents?hsLang=en) [ ###### Work Permits Streamline and control work permit processes ](https://old2.bizzmine.com/en/solutions/work-permits?hsLang=en) [ ###### Hazardous Substances Manage chemical SDS and compliance ](https://old2.bizzmine.com/en/solutions/sds-management-software?hsLang=en) [ ###### Inspections Centralise all safety and environmental inspections ](https://old2.bizzmine.com/en/solutions/inspections?hsLang=en) [ ###### Meeting Management Record and manage your meetings with ease ](https://old2.bizzmine.com/solutions/meeting-management?hsLang=en) [ ###### ISO Compliance Structured governance and continuous compliance ](https://old2.bizzmine.com/iso-compliance-software-governance-architecture?hsLang=en) [ See all solutions > ](https://www.bizzmine.com/solutions/digital-qms?hsLang=en#solutions) ###### [Bizzmine VARIO](https://old2.bizzmine.com/solutions/digital-ehs?hsLang=en) HSE Management software for Belgian 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](https://www.bizzmine.com/en/solutions/inception?hsLang=en#solutions) ###### Webinar recording: Benefits of an integrated QHSE Management System   Discover the advantages where we'll explore how a unified approach can transform your operations.   [ Watch now ](https://resources.bizzmine.com/hse-management-in-bizzmine-qhse?hsLang=en) ![two-happy-businessman-working-laptop (3) (1)](https://old2.bizzmine.com/hs-fs/hubfs/two-happy-businessman-working-laptop%20(3)%20(1).webp?width=2000&name=two-happy-businessman-working-laptop%20(3)%20(1).webp) ###### [INDUSTRIES](https://www.bizzmine.com/en/industry/all-industries?hsLang=en) [ ###### Logistics (GDP) Improve your company’s operational  performance ](https://old2.bizzmine.com/en/industry/qms-gdp-logistics?hsLang=en) [ ###### Pharma (GmP) Organise linked quality processes, according to cGMP requirements ](https://old2.bizzmine.com/en/industry/qms-pharma?hsLang=en) [ ###### Oil and Gas Streamline quality and safety standards ](https://old2.bizzmine.com/en/industry/oil-and-gas?hsLang=en) [ ###### Medical Devices Improve efficiency, compliance and overall product quality ](https://old2.bizzmine.com/en/industry/qms-medical-devices?hsLang=en) [ ###### Food & Beverages Manage quality processes according to FDA, IFS, BRC regulations and ISO 22000  ](https://old2.bizzmine.com/en/industry/qhse-food-and-beverages?hsLang=en) [ ###### Chemicals Streamline safety and quality management with QHSE software ](https://old2.bizzmine.com/en/industry/chemicals?hsLang=en) [ ###### Construction Make safety management efficient with integrated QHSE software ](https://old2.bizzmine.com/industry/construction?hsLang=en) [ ###### Laboratories Improve the quality and safety of your laboratory with eQMS ](https://old2.bizzmine.com/en/industry/qms-laboratories?hsLang=en) [ ###### Care & Cure Improve quality and compliance in healthcare environments ](https://old2.bizzmine.com/en/industry/care-cure?hsLang=en) [ See all industries > 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Join the community, celebrate 30 Years of Bizzmine with our special magazine.    [ Get the magazine > ](https://old2.bizzmine.com/bizzmine-30-years-celebration?hsLang=en) # 5 Quick Wins on moving to electronic QMS [eQMS](https://old2.bizzmine.com/en/blog/tag/eqms) [Blog](https://old2.bizzmine.com/en/blog/tag/blog) Before we get to the fundamental benefits of an electronic Quality Management System (eQMS), let’s remind ourselves of its purpose. An eQMS standardises and controls operational and production processes. eQMS software is designed to improve standards and adhere to procedures throughout an organisation. Increasingly, organisations are moving to eQMS software. Automated systems are perceived as the answer to meeting quality standards and compliance regulations, whilst also allowing organisations to remain competitive within their industry. eQMS software has immediate impact on efficiencies within a business. Here are 5 quick wins that businesses can look forward to. ![](https://old2.bizzmine.com/hubfs/Blog_5%20quick%20wins%20on%20moving%20to%20eQMS%20software.webp) | **IN THIS ARTICLE** | | --- | | 1. Accountability 2. Time efficiency 3. One stop location for users 4. Security 5. Return on Investment |   ## 1. Accountability Automated software streamlines processes and assigns tasks to individuals, creating accountability and responsibility, which is particularly useful for [auditing purposes](https://old2.bizzmine.com/en/solutions/audit-management?hsLang=en). - All users are informed of tasks to be completed, and all tasks can be accessed from one place.   - When tasks are not completed, a reminder that they are outstanding is sent.   - Task reminders ensure deadlines and Service Level Agreements (SLAs) are adhered to.   - Users can sort their list of tasks by importance, ensuring quick wins for the Quality Management System (QMS).   - With correct security permissions in place, ownership is given to department leaders to edit their own documents, and internal auditors can record their findings directly. ## 2. Time efficiency At the end of each period, quality managers are tasked with collating information from the likes of management reports or centralised quality snapshots. They manipulate a range of spreadsheets to formulate meaningful data. It’s quite common for a quality manager to spend 3 days on this work. eQMS software significantly reduces this time spent on reporting vital information. - Reduction in management time spent on manual processes. - Senior management have immediate access to live data on [complaints](https://old2.bizzmine.com/en/solutions/complaint-management?hsLang=en) and product scrappage. - Key problems and challenges within the business are quickly identified. ## 3. One stop location for users Access to information can be a key obstacle in the efficient use of company data. eQMS software keeps all information in a central location. - Users rarely know where all documents/spreadsheets are located in a manual system. eQMS software avoids this confusion. - Searches in an eQMS are much more straightforward and successful. - Rather than having, for example, one spreadsheet for [Corrective and Preventative Action (CAPA)](https://old2.bizzmine.com/en/solutions/capa-management?hsLang=en) and another for supplier complaints, users of an eQMS have a central point for all information. - When accessing an eQMS, users can be confident that they’re working from the latest version, or they will be told that they are viewing a previous version and there is a new version available. - Some systems allow users to confirm their understand of document. ## 4. Security Security is a major issue for all organisations. Within manual systems, information is traditionally kept in the possession of the quality manager who shares it only when they decide it is appropriate to do so. This can cause delays if they are not available, which can be particularly vexing when the information a user needs doesn’t actually require such a high level of security. - The eQMS software gives quality managers flexibility to create levels of permission to access and/or edit documents, which saves time and inconvenience. - Edit rights can be given with confidence, knowing how much information is being exposed at different levels. - There is full traceability of changes to a record. The quality manager will know who made the change and when. ## 5. Return on investment - A quality manager’s time previously spent on manipulating management reports can be spent creating other quality initiatives. This increases productivity, quality and therefore profitability. - Users no longer waste time looking for up to date procedures relative to their job. - Miscommunication that causes quality issues and faulty products is greatly reduced - On average, the eQMS should pay for itself in 12 – 18 months.   ## Discover how BizzMine helps you to simplify your eQMS [ Get a demo ](https://old2.bizzmine.com/en/get-a-demo?hsLang=en) ** ```json { "@context" : "https://schema.org", "@type" : "BlogPosting", "author" : { "@type" : "Person", "name" : "Hiren Gandhi", "url" : "https://old2.bizzmine.com/en/blog/author/hiren-gandhi" }, "dateModified" : "2023-10-17T08:57:38.989Z", "datePublished" : "2022-11-14T09:57:00.000Z", "headline" : "5 Quick Wins on moving to electronic QMS", "image" : [ "https://old2.bizzmine.com/hubfs/Blog_5%20quick%20wins%20on%20moving%20to%20eQMS%20software.webp" ], "mainEntityOfPage" : { "@id" : "https://old2.bizzmine.com/en/blog/5-quick-wins-on-moving-to-electronic-qms", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://old2.bizzmine.com/hubfs/Bizzmine%20%EF%BF%BD%20Visual%20Identity%20Final-01.svg" }, "name" : "Bizzmine" } } ```